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New Mexico Circulation Procedures

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For information on specific services and procedures, choose from below:
For questions regarding circulation procedures, contact the Circulation Desk libcirc@sandia.gov, (505) 844-2738
In California please contact Tiffany Vargas at (925) 294-4598.
Borrower Privileges
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Any Sandia employee, on-site contractor, or Albuquerque DOE employee may borrow materials from the Sandia Technical Library. Materials are not loaned to the general public or to other institutions.
Borrower Responsibilities
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Books checked out to a borrower remain the responsibility of that individual. Borrowers are responsible for replacing lost library materials or for paying replacement costs including a processing fee. Borrowers are expected to return materials in the same quality condition as when checked out.
Loan Practice
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Borrowers are restricted to 25 items at one time. While it is the Technical Library's practice to provide borrowers sufficient time to use library materials, it is also the practice to make its collections available to all users as much as possible. Thus, loan periods are assigned to the various types of information resources being loaned out from the Library.
Locate Material
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To search for material in the Technical Library's collection link to our online catalog. You may also contact your reference librarian or libcirc@sandia.gov, (505) 844-2738. In CA contact Tiffany Vargas at (925) 294-4598.

When material is not part of the Library's collection it can be requested from another library or document service through document delivery. You may use the web-based Library Request Form, or email to libdoc@sandia.gov. In California contact Tiffany Vargas at (925) 294-4598.

You may also purchase items through the JIT Vendor, Page One.

Missing Items
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Occasionally items not checked out are missing from the shelves. Circulation staff will try to locate the missing items, but if they are not found within one week, the requestor is advised to borrow the item through our document delivery service.
Overdues and Replacements
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Overdue notices are sent out before the borrower is asked to pay for the material. A replacement notice requesting authorization to charge the borrower's project/task number for lost or not returned materials is issued after the final overdue notice is sent. If the borrower does not respond, the Technical Library will automatically charge his/her project/task number.
Recalls/Holds
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Holds can be placed on materials currently on loan to another borrower. The requester is notified as soon as the material is returned to the Library. Unclaimed holds are reshelved after one week.
Renewals
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Materials not on hold for other users may be renewed via the online catalog, in person or by email libcirc@sandia.gov.
Returning Books
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Books can be returned to the Technical Library via the following:
  • Inter-office mail: in NM address item to Circulation MS-0899, in CA address item to MS-9960
    • Exception: Material borrowed via Document Delivery must be returned by hand-carry only to Building 804 (Room 8 in NM and in CA to MO51, Room 114).
  • Book drops in NM buildings 800 (located on the west wall facing the badge office), 804 (room 10), and 858 (2nd floor/ mezzanine); in CA there is a book drop inside the Tech Library entrance in MO51 (room 114)
last updated on March 14, 2008